Healthcare contract management
- Agreements in the repository
- 67
- Renewal dates a year at this term
- 67.0
- Calendar entries a year (renewal plus its notice date)
- 134.0
- Days from signature to the notice deadline
- 275
The numbers on this page come from the inputs you enter and the method stated: 30.44 days to a month, eight hours to a working day, and nothing else. Where a page quotes a federal figure it names the rule, and the rule is the source: the 5-year Medicare revalidation cycle in 42 CFR 424.515, the 3-year DMEPOS cycle in 42 CFR 424.57(g) and the 1 calendar year claim filing deadline in 42 CFR 424.44(a)(1).
The figures above start from a worked example (67). Change any input and the answer updates as you type.
Download the Healthcare contract management worked example (CSV)
The healthcare contract management worksheet turns the size and shape of your repository into the numbers a plan needs: how many renewal dates a year it carries at your term length, how many calendar entries that is once each notice deadline is counted in front of its renewal, how many days from signature that notice deadline falls, and how long one full abstracting pass takes at your own reading speed and headcount. Enter your own figures and it computes on the page, with no account.
The folder's shape, worked from what you hold
A repository is payer contracts, vendor agreements and practitioner agreements, and nothing about it can be planned until somebody counts them. Enter the three counts and the worksheet returns the number of agreements the register has to carry, which is the figure every other number on this page is derived from.
The renewal dates the year actually contains
At a twelve month term every agreement renews once a year, and at a three year term a third of them do. The worksheet divides the folder by your own term length and returns renewal dates a year, then doubles it for calendar entries, because each renewal needs its notice deadline diarised in front of it or the decision is made by default.
The notice deadline, counted from signature
The date that matters is not the renewal, it is the last day you can give notice. The worksheet converts your term to days at 30.44 days a month, subtracts the notice period and returns the days from signature to that deadline: the number to put in the diary on the day the agreement is signed, rather than the day it renews.
The pass through the folder, in hours and days
Abstracting a contract takes as long as it takes, and only your office knows how long. Enter your own hours per agreement and how many people are doing it, and the worksheet returns the hours the whole folder costs once and the working days that is at eight hours each, which is the number a director needs before approving the project.
What the worksheet refuses to decide
What a rate ought to be, whether a clause is enforceable and whether to renew are decisions for your organisation and its counsel; the worksheet does arithmetic on the counts you enter and nothing else. Where a federal figure appears anywhere on this site it is cited to its rule and licensed in the estate's claims ledger.
Healthcare contract management: common questions
What is a contract abstract?
A one-page reduction of an agreement to the facts somebody acts on: the parties, the term, the renewal and notice dates, the rate basis and the termination rights. The full document stays where it is.
Why count the notice date separately from the renewal?
Because that is the date the decision has to be made by. A renewal date you notice on the day is an auto-renewal you already accepted.
Where do the numbers come from?
Entirely from your inputs, plus plain arithmetic: 30.44 days to a month and eight hours to a working day. Nothing about your contracts is assumed or benchmarked.